On the shoulders of the modern man falls a huge number of all kinds of cases and tasks – much more than the time required to complete them. We are surrounded on all sides by tasks that require an immediate response, and if they do not, they pile up like a snowball. For years, I tried to use GTD and various ways of managing my affairs, but none of them helped me. All methods took a lot of time to set them up, although I could as well have spent it to perform my tasks.

Over time, having borrowed some tricks from different methods, I came up with my own method called “Do folder”

What is the Do folder?

Now I get tasks in several ways: email, iOS Calendar, incoming calls, messages, etc. Tracking everything you need to do takes time, and your productivity drops. Over time, I coped with this problem and this was helped by the method of tracking various things with the help of appropriate applications.

I use many applications to achieve my goals, and each application is responsible for certain things. Do folder is just a place to store all these applications, all that requires my constant attention is here.

What should be placed in this folder?

Do folder will not work if you do not use it. That is why it is very important to keep several key (Anchor) applications here. These applications include mail, calendar, and others, that is, those applications that you use constantly, no matter what.

Now you need to add here other applications that you will use. There are many good applications that will help maintain your productivity if you use them daily (you need to develop a habit, and this is not easy). So, if you add these applications to the Do folder, you will see them every time you open it, thereby reminding yourself that you need to run them. This is a kind of halo effect, so I call these applications Halo Apps.

Anchor apps

1. Mailbox. I use it to track really important letters that require my reaction. I do not use push notifications for mail, instead I use just the notification icon (counter). In Mailbox, it is very convenient because it shows the total number of incoming messages, and not just unread ones.

2. Any.DO. This is my to-do list; with it, I keep track of everything I need to do (here I have all the things that are not included in the Mailbox). In addition, I use Any.DO every morning to prioritize tasks for the whole day. The counter on the notification icon shows only those tasks that I need to do today. Thus, when the folder is closed, the icon shows the number of tasks from the Mailbox and Any.DO, that is, the total amount of what I need to do.

3. Calendar. I prefer Apple’s built-in calendar, but the counter on the notification icon is usually inaccurate, so I turn it off completely. Calendar events are important enough for me, but I don’t need notifications to track them.

Halo apps

1. MyFithnessPal. I use it to maintain my diet and track the exercises that need to be done. It is convenient to observe the improvement of the form and the current progress. This is part of my daily fitness goals that I set for myself. That is why I found a place for this application in my Do folder.

2. Lift. I use it to motivate me to perform various repetitive tasks that I want to do every day, turning them into habits afterwards. I had this application before, but it only started to work when I placed it in the Do folder.

Each has its own methods of achieving its goals, so perhaps this particular scheme will not work in your case. This is normal. Maybe some things will be useful to you. Your productivity directly depends on your actions. It is very important not to think about each task for too long or too much, just complete the tasks and achieve your goals.